In this age of the Internet and smartphone technology, it’s more challenging than ever before to ignore distractions and manage our time. Some small business owners try to take on too much and end up working extra hours every day just to stay on top, but this inevitably leads to more stress and burnout.
It’s important to recognize the signs of poor time-management before it’s too late. It can affect your relationships with family, friends, and colleagues, and also damage productivity. Do you recognize any of the following?
- You are impatient with others
- You are easily distracted
- You forget to complete certain tasks
- Your working days are getting longer
If some of these seem familiar, you need some boundaries to make your work life more manageable. Following are some simple time-management strategies to help you do just that.
Get Your Priorities Right
Start streamlining your operations by prioritizing your daily tasks. Instead of writing a long list of things to do, divide the tasks into categories. Then rank the tasks in order of importance and focus on completing one task at a time.
Group Together Routine Activities
Instead of randomly answering phone calls, replying to emails, and talking to colleagues, give each activity time slots throughout the day. For example, answer emails first thing in the morning, reply to calls in the next hour, and schedule meetings for the following hour. This will help you focus on each task properly without being distracted.
Recognize Your Peak Times
Many people are more productive first thing in the morning; others get more done in the afternoon. Whatever group you fit into, plan your most demanding tasks for your peak times, and let others know that you are busy during these periods.
Make sure you have everything you need in your working environment before you even begin your day. Having a tidy office may seem insignificant, but many people waste hours per week trying to find missing documents or leaving their desk to fetch important supplies.
You need to make it clear to others when you are available and when you’re not. Without clear boundaries, people won’t respect your time and will expect you to be available whenever it suits them. For example, let people know when they can call you. At other times, set your phone to go directly to voice mail, and don’t answer calls.
Focus on the things you do best and when possible, delegate other tasks to employees. If you are the only person working in your business, you can still outsource certain tasks to outside agencies. The extra time you spend struggling with difficult tasks could cost you more than hiring someone else to do it for you.
Schedule Time to Relax
Even the most talented business owners can burnout if they don’t set aside time for family, friends, and hobbies. Instead of working extra hours inefficiently, it’s more productive in the long run to rest and come back to work the next day refreshed.
Managing your time more effectively is key to long-term success. Setting clear boundaries around your work and private life will ultimately lead to healthier relationships with your family and friends. Organizing your time at work will minimize your stress levels, help you build better client and employee relationships, and ultimately help you achieve your business goals.
If you are interested to explore further on this topic you can always set up time to connect with us by clicking here http://www.businessfreedomgroup.com.au/10k-session/